Job No. 153004
- Job Title:
- Associate Director of Administration & Finance
- Employer:
-
University of Pennsylvania
- Location:
-
Philadelphia , PA
- Posting Date:
- 08-May-2024
- Description:
-
Job Description Summary
The Associate Director of Division Administration and Finance
(ADAF) will oversee the non-clinical and support
clinical administrative and financial activities of the Division of Pulmonary, Allergy and Critical Care (PACC) in the Department of Medicine including $36M annual budget in grants, gifts, endowments and other university funds.
This person will have full responsibility for the administration of research-related funds, gift and endowment funds, and other operating funds within PACC. The ADAF will also provide support to the DDA on clinical financial
activity. The ADAF will provide high level review of all PACC research funding on a monthly basis, provide financial oversight and planning which includes the annual budget process, monitoring, managing, reporting and
projecting expenses during the year and taking the lead to prevent or solve financial issues as they arise. The candidate will direct and manage all business processes for faculty and personnel including managing salaries;
purchasing; budget administration; pre and post award grant administration, including day-to-day business operations. This position will provide leadership, professional development and supervision to grants manager(s), grants coordinator and other business office staff.
The ADAF will strategize with faculty and fellows on financial management of their research portfolios; suggest funding opportunities, advise on potential funding issues; will work on the more complicated grants including
training grants and program project with multiple sub-contracts. Ongoing responsibilities include (1) oversee the development and administration of grants and operational budgets and manage post award activities including
account setup, monitor and review of all sponsored projects expenditures including fund projections; (2) monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance; (3) maintain salary grids to ensure
faculty and staff are paid correctly; (4) review and pre-certify all effort reports of faculty and staff. Administrative oversight of human resource functions, payroll and procurement approvals.
Additional duties can also include provision of business services: computing services; facilities management; recruitment; interfacing with a large number of collaborators in the US and globally, and overseeing material
transfers, IRB, and IACUC submissions. The ADAF will report to the Director of Division Administration for PACC and have an indirect reporting relationship the Chief Research Administrator for the Department of Medicine.
Job Description
Job Responsibilities
ADAF - D
The Associate Director of Division Administration and Finance
(ADAF) will oversee the non-clinical and support
clinical administrative and financial activities of the Division of Pulmonary, Allergy and Critical Care (PACC) in the Department of Medicine including $36M annual budget in grants, gifts, endowments and other university funds.
This person will have full responsibility for the administration of research-related funds, gift and endowment funds, and other operating funds within PACC. The ADAF will also provide support to the DDA on clinical financial activity. The ADAF will provide high level review of all PACC research funding on a monthly basis, provide financial oversight and planning which includes the annual budget process, monitoring, managing, reporting and
projecting expenses during the year and taking the lead to prevent or solve financial issues as they arise. The candidate will direct and manage all business processes for faculty and personnel including managing salaries; purchasing; budget administration; pre and post award grant administration, including day-to-day business operations. This position will provide leadership, professional development and supervision to grants manager(s), grants coordinator and other business office staff.
The ADAF will strategize with faculty and fellows on financial management of their research portfolios; suggest funding opportunities, advise on potential funding issues; will work on the more complicated grants including
training grants and program project with multiple sub-contracts. Ongoing responsibilities include (1) oversee the development and administration of grants and operational budgets and manage post award activities including account setup, monitor and review of all sponsored projects expenditures including fund projections; (2) monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance; (3) maintain salary grids to ensure
faculty and staff are paid correctly; (4) review and pre-certify all effort reports of faculty and staff. Administrative oversight of human resource functions, payroll and procurement approvals.
Additional duties can also include provision of business services: computing services; facilities management; recruitment; interfacing with a large number of collaborators in the US and globally, and overseeing material transfers, IRB, and IACUC submissions. The ADAF will report to the Director of Division Administration for PACC and have an indirect reporting relationship the Chief Research Administrator for the Department of Medicine.
ADAF - E
In addition to the responsibilities above the ADAF -E will have a greater lead in meeting with Director of Division Administration and Division Chief to review priorities and budget targets. Also as, point of contact for all faculty and staff regarding specific HR issues, time off, FMLA, performance management/ discipline, position discontinuation, departmental, School and University policies in collaboration with Director of Division Administration.
Qualifications
ADAF - D
Bachelor of Science and 5 to 7 years of experience or equivalent combination of education and experience is required. Masters degree preferred.
ADAF - E
Master of Science and 5 to 7 of experience or equivalent combination of education and experience is required.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
$61,046.00 - $130,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
- Contact information:
- University of Pennsylvania
- Philadelphia, PA 19104
- United States
- Employer's Website:
-
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