Job No. 153002
- Job Title:
- Executive Assistant I
- Employer:
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University of Wisconsin-Madison
- Location:
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Madison , WI
- Posting Date:
- 08-May-2024
- Description:
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Job Summary:
This position provides a wide variety of administrative, clerical, and advanced program support services for the Office of Research Services in the College of Engineering at UW-Madison specifically for the Assistant Dean for Research Administration, Associate Dean for Research and other Research Services team members as needed. The position communicates extensively with numerous high- level professionals including the Provost's, Vice Chancellors', and other Deans' offices, as well as with departmental chairs, faculty, and staff within the UW-Madison and organizations outside of the university community, including state and federal agencies. The position also provides a full range of administrative support for the Office of Research Services daily activities and serves as a close communications link to academic Associate Deans and administrative Associate Deans. Work is accomplished with a high degree of independent judgment. This is a position for someone who enjoys broad-ranging tasks and responsibilities in a dynamic unit.
The position requires excellent administrative, organizational, oral and written communication, computer, and interpersonal skills. The incumbent is expected to utilize a considerable amount of independent initiative and judgment, exercising a high level of administrative problem solving, analytic ability, and confidentiality. It is critical that the incumbent establishes and maintains effective working relationships with College and campus leaders, staff, faculty, and various visitors and always uses discretion and in carrying out their duties. The incumbent is expected to independently develop and maintain activities and procedures to meet the demands of the position. The position serves as one of the initial contacts for the Office of Research Services and such duties must be performed with the utmost professionalism while exercising appropriate judgment. This position is privy to confidential records and conversation and duties performed are of sensitive and confidential nature.
Responsibilities:
Provides administrative support to leadership in a college or division of the institution in support of unit goals. Utilizes discretion and operates with minimal supervision.
25% Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position
10% Compiles, screens, and evaluates correspondence and reports and recommends actions
25% Develops and facilitates communications of varying complexity between various internal and external stakeholders
20% Manages the organization, auditing, security, and confidentiality of records and files
10% Monitors budgets and reviews and approves expenditures
10% Oversees the Research Services Intake Form (Smart Sheets) & Database
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
- Contact information:
- University of Wisconsin-Madison
- Madison, WI 53706
- United States
- Employer's Website:
-
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